KPI and Weekly Report Overview
This article organizes the KPI management and weekly report (Weekly Report) operating framework of KOTRA Dhaka Trade Office. It systematically describes the weekly report format, writing method, and KPI integration approach.
The Weekly Report is the core communication tool for reporting the trade office's weekly operational status to the director and headquarters. Linked to the WMS (Work Management System), it combines automated aggregation (60%) with manual supplementation (40%), submitted every Friday by 3:00 PM, issued 52 times per year, with an average writing time of 30 minutes per staff member. The 2025 goal is to raise the automation rate to 70% through enhanced WMS integration.
Weekly Report Structure
| Section | Content | Data Source | Preparation Method | Length |
|---|---|---|---|---|
| Weekly Results | Completed cases and outcomes | WMS auto | Auto aggregation | 1p |
| Progress Status | Ongoing projects | WMS auto | Status display | 1p |
| New Intake | New assignments this week | WMS auto | Auto list | 0.5p |
| Key Issues | Local developments and special matters | Manual entry | Free-form writing | 1p |
| Next Week Plan | Planned work for next week | Manual entry | List format | 0.5p |
| KPI Status | Cumulative achievement rate graph | WMS auto | Visualization | 1p |
2024 vs 2025 Reporting System Improvements
In 2025, the reporting system is significantly improved through enhanced WMS capabilities. In 2024, the manual writing proportion reached 80%, causing submission delays (30%) and format inconsistency issues. In 2025, WMS automation at 60% (target 70%) raises submission compliance to 95%+, and standardized formats improve report quality. KPI graph auto-generation and an issue tagging system are also newly introduced.
Report Quality Standards
| Item | Standard | Target | Current Level | Improvement Method |
|---|---|---|---|---|
| Submission Deadline | Friday 3:00 PM compliance | 95%+ | 70% | WMS notification automation |
| Completeness | All 6 sections present | 100% | 85% | Fixed template format |
| Accuracy | WMS data consistency | 100% | 95% | Add auto-verification |
| Issue Quality | Fact, impact, response described | 100% | 80% | Distribute writing guide |
| KPI Graph | Achievement rate visualization | 100% | 70% | Introduce auto-generation |
KPI Integration Method
Report Writing Guide
Report Writing and Utilization Flow
The Weekly Report, by linking WMS and KPI, is a tool for grasping the trade office's operational status in real time. The 2025 automation enhancements and standardized template introduction build an efficient and accurate reporting system.